Importing goods into the Philippines requires compliance with customs rules and the proper preparation of paperwork. Missing or incorrect documentation can lead to clearance delays, penalties, or even shipment being placed on hold. Businesses planning to import to the Philippines should understand which documents must be prepared and the steps involved before goods are released from the port.
Preparing the Required Documents
Before any shipment arrives, importers must secure the documents needed for customs processing. These form the basis for the Bureau of Customs (BOC) to verify the shipment, compute duties, and authorize release. The most common requirements include:
- Bill of Lading or Airway Bill – Serve as official proof of shipment and details cargo movement.
- Commercial Invoice – Lists product description, quantity, and value.
- Packing List – Provides itemized details to match the invoice and shipment.
- Import Entry and Internal Revenue Declaration (IEIRD) – Filed electronically to declare the goods formally.
- Certificate of Origin – Required for shipments under free trade agreements to enjoy lower duties.
- Permits or Clearances for Regulated Goods – Needed for products like food, medicine, and electronics.
Having these ready before shipment arrival avoids unnecessary demurrage charges and keeps the process on schedule.
Customs Processing and Importer Responsibilities
Once the documents are complete, importers must complete several steps:
- Submit documents to the Bureau of Customs (BOC) for verification and evaluation.
- Engage a professional with a customs broker license to manage filing, classification, and duty computation.
- Appoint an Importer of record Manila Philippines, if no local entity exists to act as the responsible party for compliance and payment of duties.
- Pay duties and taxes after assessment by the BOC.
- Comply with inspections if goods are flagged for physical examination.
- Secure release and arrange delivery once clearance is granted.
Following these steps keeps imports legally compliant and reduces the risk of delays or extra expenses. Proper document preparation and coordination with qualified professionals result in a smoother process from shipment arrival to final delivery.